Payroll Services Made Easy

Finding the best payroll software for small business may take some time and effort, but the payoff is worth it. The payroll services your business needs depends on many factors, and should be able to meet your needs now and as your business changes and grows. We can work with you to help you choose a payroll solution for small business that best fits your needs. Learn more about how to choose a payroll company, essential questions to ask during the process, and features to look for in a top payroll provider.

It’s possible to complete many payroll functions online, and many payroll companies offer online services for essential payroll items such as completing new-hire paperwork (Form W-4, I-9, etc.) and reporting, filing and making payroll tax payments, tracking employee time off and benefits, and much more. Look for online payroll services such as Paychex Flex to help simplify and streamline your payroll process.

There are many important pieces of information required to complete payroll. In addition to pertinent business information (e.g., federal employer identification number, state ID number, workers’ compensation coverage), you will also need to gather specific pieces of employee information before getting payroll started, including worker classification, new-hire documents, and employee payment methods. Learn more about everything you need to run payroll.

Setting up payroll for your employees requires many steps (and is dependent on federal and state requirements that apply to your business), including:

• Having employees complete Form W-4 and other new-hire documents
• Applying for your federal employer identification number
• Selecting your payroll schedule
• Correctly calculating and withholding taxes from employee paychecks
• Filing and submitting quarterly and annual employer payroll taxes

Whether you’re looking to outsource payroll for the first time, or are looking to switch payroll providers, it’s important to know that not all providers offer the same services. Here’s a comprehensive comparison of some of the most popular payroll companies among small businesses, including the services and features they offer.

Switching to Paychex is simple. We can have you up and running quickly and easily. We work with you to collect the necessary paperwork and balance your year-to-date payroll data, and often we’re even able to help pull your data directly from your previous payroll company’s system.

To begin the process, just submit your name, email address, and phone number. To speed up the enrollment process be sure to be ready to provide the following:

• Company and employee information, including Federal Tax ID Number; employees’ personal, payment, and tax information; your company’s tax information; and your bank account details
• Year-to-date payroll information
• Signed tax documents and agreement, including federal and state* tax documents and service agreements

Once your enrollment application has been reviewed by our Customer Support team, you can start running your first payroll.

*A wet signature may be required on your state tax documents. We’ll let you know.

By working with a dedicated payroll specialist who knows your unique situation and business needs, you can ask questions or even call-in your payroll to someone who can help you uncover business opportunities and issues you may have otherwise missed.

Whether you have five employees, or 5,000 employees, each of our payroll packages and solutions are built to grow with you. Your Paychex representative can help you easily add services as they become necessary, as well as recommend solutions that may better fit the changing needs of your business. 

Beyond payroll, we allow you to get more from your people, money, and productivity by helping you solve your human resources challenges, create and manage your benefits program, find insurance to protect what you’ve worked hard to build, and help keep you up-to-date with changing laws and regulations. In addition, our dedicated Paychex HR professionals can work with you to make you aware of any potential HR issues and provide you with guidance on how to solve them based on their extensive knowledge and experience. Need help finding a solution? Use our solution finder to explore your options.