Employee signing documents through Paychex Flex
New Hire Onboarding
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Employee Onboarding Software For Confident Fresh Starts

Help your new hires hit the ground running. Our onboarding software helps eliminate paperwork, prevent costly mistakes, and create a smooth first-day experience that sets your team up for success.

Let's Get Started

3 Steps to Easy Onboarding With Paychex

blue card with words step 1

Add Your New Team Member to Paychex Flex®

teal card with words step 2

Assign Premade or Customized Onboarding Tasks

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New Employees Can Login Anywhere and Complete Their Tasks

Welcome New Employees Efficiently

  • Form I-9 and E-Verify

    Form I-9 and E-Verify

    New employees can easily complete their Form I-9 from anywhere with electronic form access. E-Verify integration also makes it easier than ever to verify employment eligibility and keep your documents organized in one place.

  • Integration

    Integration

    Everything works together automatically — assign forms, store documents, and handle new hire tasks all in one secure place.

  • Compliance

    Compliance

    Stay compliant and audit ready. We help you track onboarding completion so you can follow current regulations and avoid costly mistakes.

  • Convenience

    Convenience

    Make starting a new job easy for your employees. Our user-friendly software lets them complete onboarding from anywhere, so they can focus on getting excited about their new job instead of wrestling with paperwork.

Find the Onboarding Solution Your Business Needs

Standard Onboarding Workflow

Our original onboarding workflow is included with all HR and payroll plans and includes remote access to Form I-9 and E-Verify completion upon request for a per transaction fee.

Paychex Flex Onboarding

Paychex Flex bundles the pricing of remote Form I-9 and E-Verify services, with exclusive access to the Flex Document Management feature.

HR Pro Bundle

Receive all the perks of Flex Onboarding with the freedom of unlimited Form I-9 completion, E-Verify, fillable forms, and customized onboarding documents.

Tools To Enhance Hiring and Onboarding

Streamline recruiting and help new hires quickly grasp workplace policies and safety protocols with our solutions.

an hr manager creating an employee handbook for his business

Employee Handbooks

Create employee handbooks that clearly communicate your company policies and expectations.
AI-assisted recruiting with Paychex Recruiting Copilot, in partnership with Findem

Recruiting and Applicant Tracking

Manage your entire recruitment pipeline with an intuitive applicant tracking system.
workers working on plant

OSHA and Safety

Ensure workplace compliance and employee safety with robust OSHA training and safety management tools.
Job applicant going through an interview after completing the applicant screening process

Employee Screening

Conduct thorough background checks and screenings to make informed hiring decisions.

Onboarding Explained By a Real Client

"My biggest business challenge as far as onboarding goes is the fact that I have 11 different offices. So, when it comes time for me to actually onboard a new hire ... it's as simple as letting them know Paychex is our vendor and right away there is a credibility factor with that candidate."

Santiago Jara, HR Manager
MOL Logistics

headshot of Santiago Jara of MOL Logistics company
HR Onboarding Reduced from 20 Minutes to Two
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Other Onboarding and New Hire Resources

new hire shaking hand onboarding checklist

The Essential New Hire Onboarding Checklist for Employers

Human Resources

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Article

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6 min. Read
Manager onboarding a new employee

Streamlining the Onboarding Process for New Employees

Human Resources

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Article

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6 min. Read
as a part of the employee experience a new employee takes part in a training program

What Is the Employee Experience and How Can You Improve It?

Human Resources

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Article

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6 min. Read
View All Resources

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Employee Onboarding Software FAQ

  • What Is Employee Onboarding Software?

    What Is Employee Onboarding Software?

    Employee onboarding software can provide a central location for employers to communicate with new hires, track onboarding progress, assign tasks, and introduce them to your business. Employees can use the HR onboarding software to complete required paperwork, training, and access other company resources.

    Paychex’s employee onboarding software is a digital platform that streamlines the new hire process by centralizing communication, task management, and training for both employers and employees. This HR technology solution enables organizations to efficiently guide new team members through their first days and weeks at the company.

  • What Is Included in Employee Onboarding Software?

    What Is Included in Employee Onboarding Software?

    Key features of employee onboarding software include:

    • Centralized communication hub for employers and new hires
    • Progress tracking and milestone monitoring
    • Automated task assignment and completion
    • Digital paperwork and document management
    • Training module delivery and tracking
    • Company resource access portal
  • Why Do I Need Employee Onboarding Software?

    Why Do I Need Employee Onboarding Software?

    New employees benefit from a structured, self-service experience where they can complete required forms, access training materials, and familiarize themselves with company policies and procedures. Meanwhile, HR teams gain visibility into onboarding progress and can ensure consistent, compliant new hire experiences across the organization. This software reduces administrative burden, improves new employee engagement, and helps organizations create positive first impressions that support long-term retention.