Employee Onboarding Software

Streamlining the onboarding process saves time, helps reduce the chance of missed steps or errors, and shows that you respect your new hire's time. By onboarding and introducing your company and culture with the tools in Paychex Flex®, you'll eliminate stacks of paperwork, replacing it with a streamlined online experience for new hires.

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Why Choose Employee Onboarding Software

Streamlined Process

Paperless Onboarding: Speed up the onboarding workflow and reduce storage costs with easy online forms, including Forms I-9 and W-4
Mobile Access: Complete onboarding efficiently with mobile or desktop options
User-Friendly Portals: Easy-to-use portals for new hires
Comprehensive Tools: All-in-one onboarding solutions

Compliance and Integration

Increased Security: Protect your sensitive data
Automated Form Collection: Simplify the collection and management of paperwork
New-Hire Information: Access training, policies, and procedures
Efficient Benefits Transition: Smoothly integrate new hires into benefit programs
Automatic Data Sharing: Seamless integration across HR systems

Welcome New Employees More Efficiently

Paperless Onboarding Solution
Paperless Onboarding Solution

With their Paychex Flex login, new employees can securely sign all required new-hire documents.
Candidate-Friendly Portals
Candidate-Friendly Portals

Our secure portal allows your new hire to save in-progress forms, so they can come back to the onboarding process where they left off without starting over.
All-in-One Onboarding Services
All-in-One Onboarding Services

Store onboarding documents such as company policies, employee handbooks, and government forms that need to be reviewed and signed by employees. With a click of a button, employees can easily reference their documents and forms within the Paychex software.
Ready to Go
Ready to Go

Paychex Flex Onboarding creates a new employee record, so your new hire is in your human resource information system and on your payroll.

Save Time and Eliminate Mistakes

Given the time and resources it takes to recruit and hire, a new employee's first impression is crucial.

Effective onboarding solutions can:

Streamline tasks and assignments
Maintain open lines of communication
Show your new hires that you respect their time
Boost morale, engagement, and productivity

Tools To Enhance Hiring and Onboarding

Your employees need to know the policies of the workplace, the safety rules they must follow, and much more — all of which can be accessed within the employee onboarding portal.

AI-Assisted Recruiting

Save time and money on recruiting with Paychex Recruiting Copilot, developed in partnership with Findem. Our easy-to-use AI-assisted recruiting tool helps you instantly find top talent by creating a shortlist of potential candidates from millions of available job candidates.

A business owner creating an employee handbook

Employee Handbooks

Maintaining and updating your employee handbook — a document of legally reviewed policies — can help protect your business from potential penalties and non-compliance with employment laws.

OSHA and Safety Programs

Your employees should understand from their onboarding experience what they are required to do to help maintain safety in the workplace. A safety program from Paychex can help your business with OSHA compliance, and we’ll also help conduct employee training.

Employee Screening Services

Hire with confidence and worry less about missed steps in the process that could later lead to litigation, theft, or wasted training. Our screening services and background checks search the most important sources for you and return results quickly.

Recruiting and Applicant Tracking

Using powerful recruitment software and applicant tracking that automates the process can save time by simplifying tasks and improving communication. It can also potentially save money by lowering the cost per hire.

Client Provides Quick How-To on Onboarding in Paychex Flex®

HR Manager Santiago Jara is a one-person department, so he is always looking for efficiencies that can save him time on administrative tasks. He embraced everything that Paychex Flex had to offer, especially around onboarding because of MOL Logistics having 11 locations across the U.S. Jara demonstrates some of the features he enjoys on the platform and how he utilizes each.

"My biggest business challenge as far as onboarding goes is the fact that I have 11 different offices. So, when it comes time for me to actually onboard a new hire ... it's as simple as letting them know Paychex is our vendor and right away there is a credibility factor with that candidate."

Santiago Jara

HR Manager

MOL Logistics

Work Seamlessly Across Systems

Paychex Flex® software integrations provide the flexibility you’re looking for to use tools you’re already familiar with – like hiring, HR, and productivity applications.

See Integrations